TOPIC #4 VAC: Work Collaboration App Development: Thinking New for Entrepreneurs Of This Age


Seeking innovative business idea?

Here we are with an amazing idea of work collaboration app development which has got the potential to sell like hot cakes!

You know what the current problem in the collaboration of the project is? Unendingly shitty sheet works and tirelessly manual tracking system.

Not to mention the frustration of miscommunication or misinterpretation and the unexpected errors popping up.

Fret not! With the following application development idea, everything is going to be resolved.

Work collaboration app development helps the team leaders plan, coordinate, control and monitor the project they are working on.

This collaborative process can grow in such a way that it can get aboard the experts in the field and request them to collaborate in the project across various departments and functionalities without knowing any physical boundaries and help the project grow without any complexity.

Collaboration has become a synonym to the projects that require continuous support and fostering, social platforms have broadened the ability of people anywhere to communicate and contribute as the project advances in its development stage.

Work collaboration app development gives an excellent opportunity to even the remote teams to collaborate on the project

Work collaboration app can be used by any number of people working on the project.

The team lead can schedule and assign the responsibilities, the scope of work for the team members and the team members can constantly update their progress. This collaborative process will be such that it can work across departments, corporate, and can even outwit national boundaries

This way despite the team distributed among borders or physical boundaries, work collaboration app would provide them the benefit of working remotely. This kind of collaboration is contextual since it embeds all the business management tools in order to help the team members work together in a better way.

The work collaboration app development also consists of the usual tools that are found in the workplace – word processing, instant messaging, shared calendars, documents, etc.

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The Difference Between Project Management App & Work Collaboration App

While there are already many apps available for the project management, it is important to know that the work collaboration app is a rooted different concept than project management.

The differences between the two can be listed as below:

Project Management App 


Work Collaboration App


In project management, the app allows the team lead to help plan, organize, and manage resources estimates.

The project management app can even manage the estimation and planning, scheduling, cost control, and budget management, resource allocation, collaboration software, communication, decision-making, quality management, and documentation or administration systems.

Work collaboration app allows the team lead to add team members, assign them the task of their area, communicate the requirement, and track the progress of the work.

The work collaboration app would be a method used to plan, coordinate, control, and monitor distributed and complex projects. It enables project teams to collaborate across departments, functionalities, boundaries, and help navigate the project to its completion by sidetracking all the issues popping up.

The project management app is a proactive, tool-assisted communication system which helps the team leaders plan out the entire flow of the project in an efficient manner.

The work collaboration app will help team lead bring all the members of the team on the same page by elucidating all the requirements and defining their scope of work.

The project management app provides the overview and information about how long it will take for the task to get completed and show any early warning of risk in the completion of the project in the same time bracket while optimizing the utilization of the available resources.

The work collaboration app provides the efficient interaction by communicating with the team members, training them with the help of the tools, share the schedules, deadlines, meetings, etc. along the lines when the team lead heads the collaboration and track their progress.

Possible USP Of Work Collaboration App


Work collaboration app development is a better idea for every industry related business. They will be desperately enrolled with the system because the communication gap between them will disappear and it will help them to grow their businesses efficiently.

Think of collaboration as the whole being better than the sum of its part. If you have assembled a strong team then collaboration will only improve their productivity.

There are some core benefits attached to work collaboration app which are included as below for you:

Increases Productivity


By assigning the task to the teams with individual expertise, the team members can exhibit their time and skill into the project and can complete them, rather than shouldering the entire responsibility on a single person and neglecting others who have more capability.

Better problem-solving


While a project can have different scope of work, it is difficult for a single person to handle all the challenges and difficulties that come in the way of the project completion since the solution to every problem is not their cup of tea and expertise.

For this purpose it is important to involve the team workers with distinct skills and expertise for a better problem solving.

Boosts Communication


While conjunctly working on a project, communication is of extreme significance and should flow unceasingly as any misinterpretation in understanding/explaining the scope of work can lead to rework of the project.

On the other hand, with good collaboration facilities, the clarity can be ensured in the communication and it provides a clear solution to effectively communicate with the most remote teams and have transparency about the scope of the project.

Lowers Overhead


No longer are workplaces limited to the physical spaces.

The work collaboration app can connect all the team members together at their own convenience instead of buying and renting a space where everyone can work.

With the help of this work collaboration app, the team members do not necessarily would have to be on the same place but can work remotely from anywhere.

Flexibility to Work


The work collaboration app is just like a workplace with different team members working on their parts.

But unlike the physical workplace following the fixed timing rule, the collaboration app will facilitate the team members to work at their own convenience.

Improves Human Resources


By providing the co-workers with the facility to work flexibly, the human resources conjunct on the platform can collaborate and create loyalty that would further help in the team retention.

Work collaboration app development ensures a healthy professional relationship amongst the team

Enroll for MVP (Minimum Viable Product) Features of this Unique Business App


In this work collaboration app, all the team members would have their personalized dashboards where the team lead would assign their task. Here all the different stakeholders will have different logins to access to the dashboards.

It will be a mediator for all the participants to access, interact, and analyze up-to-date information of what stage the project is currently working into. The Dashboard will also have an integrated calendar and the stakeholders can update their day-to-day work.

Project Initiation

The project is initiated by the team lead that first understands the project requirement and feeds the requirement data into the scope of work. The project initiation involves capturing of the project requests, route requests for approval, collaboration on approvals, transferring of the request data into project form, tracking and reporting on all requests, creating and saving project templates, generating new projects from templates, importing/ exporting from Microsoft Project, and integrating with the Salesforce CRM.

Portfolio Planning and Analysis

Once the project requirement is gathered and data is mined, related processes are defined, planned, and analyzed. The portfolio planning and analysis includes building of the scorecard with goals, critical success factors and key performance indicators, prioritizing projects in the portfolio by score, assess projects by profitability, understanding resources needed by skill set on forecasted projects, balance resources using cross project resource allocation, and evaluate all projects in the portfolio.

Project Scheduling

This feature is useful when the requirements of the project are thoroughly understood and the planning-analysis of the work is done, the team lead sets a schedule by considering all the time-consuming and risk factors in mind and shares the schedule with the team members. The scheduling of project also embraces other functionalities such as creating project tasks using inline editing, customizing own task list columns, dragging and dropping tasks, utilizing intelligent scheduling to shift tasks, leveraging all task types and constraints, setting up recurring tasks, designating tasks as appointments, and importing/ exporting tasks and projects to spreadsheets.

Resource Management

The resource management feature helps the team lead plan the resources efficiently by introducing them with their designated tasks and manage the resources efficiently. The resource management involves assigning of resources by group, department, and company, assigning resources to tasks by skill set, bulk assigning resources to tasks, swapping resources on multiple tasks, and viewing a resource directory from application, mobile, or tablet.

Task Management

This feature helps the team lead to manage the task allotted to the team members and track the tasks done by them. The task management involves updating tasks directly from the portal, using work status or percentage complete to report progress, adding comments to tasks, assigning lists to other team members, updating tasks and entering time from other tasks, updating task percentage complete from mobile or tablet, entering time from mobile device, and uploading expenses from mobile with receipts.

Document Sharing

The document sharing is a communicating feature which helps the team lead and the team members share the documents. The document sharing also incorporates the upload of any file type, one click multiple file upload, setting version control on files, check-in/ check-out of documents, creating HTML pages, streaming audios and videos, posting links to other websites or applications, multiple file downloading, creating an hierarchy of folders, creating unlimited number of sub-folders, and standardizing folders to match methodology.


The app allows the team lead or a user to search for the people with the expertise he seeks for. This way an entire team can be established using the search module of the platform. Apart from this, the search functionality comprises of global search, search by folders, filter by type, created by, updated by, data range, and search contents of other Microsoft programs.

Workflow Management

The workflow is defined by the project head and the same is communicated to the team members. This way the entire team can be on the same page of the workflow management and can complete the tasks assigned to them. The workflow management uses workflows to replace static forms, for creating multi-step forms, assigning workflows to team members, using visibility rules on workflows, embedding approvals in workflow forms, exporting workflow to PDF, and reporting on all workflows and approvals.

Issue Tracking and Management

This helps the clients to look for the issues that might hamper the seamless flow of the further growth of project. The team leads can track such alerted issues, take necessary measures, and manage the solution for the same. The issue tracking and management encompasses associating issues with tasks, projects, and deliverables, creating issues outside of projects, assigning issues to team members, customizing own menus, attaching files to issues, tracking resolution history, transferring issue data into a task, viewing all issues on a single project, reporting on all issues across all projects, and integrating with the Zendesk support software.

Time Tracking

This in-app feature automatically counts the number of hours taken by the team members to finish the task assigned to them. The team lead can then view the time taken by each team member and can decide their wages accordingly. The time tracking feature involves using timer to track exact time, updating percentage completion independent of time entry, entering estimated remaining work on tasks, creating own time codes, accounting for non-project time, provides report on all time entries, and reporting the timesheet that is not submitted.=


With the help of the reports, the overall information about the current phase of the project can be known, the aspect the team members are working on can be gauged, future scope of project can be known, the challenges in the project can be predicted, and the remains of the project can be known by the team lead. The reports shows real-time status of all projects, reporting on portfolio roll-ups by project type, creating graphical or tabular reports, creating one’s own status indicators, customizing and saving own status indicators, customize and save own reports and dashboards, easy to use filters, leveraging dynamic date selectors, share reports with team members, and providing one-click access to saved reports from any page.

Alerts and Notifications

As soon as a team member uploads his work, the team lead gets a notification about the submitted work and can review it. Apart from this, after every milestone is achieved, the team gets a notification. In case, there is some kind of challenge encircling the scope of work of the project, the notifications will show alerts and obstacles that might arise in the scope of work in the subsequent project phase. The alerts and notifications can set alert on projects, tasks, creating alerts on issues and folders, receiving alerts via email or online, reviewing notifications on social stream, setting up alerts on project templates, creating alerts by role and designation of the user, setting alerts to non-project insight users, pushing out proactive email notifications.

Security and Permissions

Work collaboration app should ensure reliable professional relationship by providing all the security of project work to the project heads and team member.

Possible Advanced Features for Work Collaboration App

Advanced Project Scheduling

The project managers can schedule tasks for the team leads and can track the time taken by the team members to finish the allotted task along with creating tasks that automatically reschedule, use cross project dependencies, evaluating with planned and earned value calculations, utilizing elapsed time and duration delays, leveraging task splits, adding lead and lag time on tasks, setting one or more baseline percent complete, reporting on baseline variance at the project level.

Advanced Resource Management

This allows viewing workload with cross project resource allocation, drilling down to view projects and tasks, balancing the workload using drag and drop, suggesting an available resource by skill set, forecasting the needs of the future resources, viewing the workload by full-time equivalent, work hours on percentage, viewing resources by department, setting up global, project and resource work calendars, blocking-off non working hours, performing capacity planning at the project level, setting up team member’s unique capacity levels, designating a team members team utilization, receiving alerts when a project manager overbooks a resource, and running graphical reports on utilization and capacity.


With the help of the collaboration feature, adding comments to tasks, projects, issues, viewing comments in social stream, reporting on all comments across all projects can be accomplished.
This also adds chat and messaging modules to collaborate personally or in groups with the stakeholders for the ease of monitoring the project progress of each participant.
Collaboration involves the access to upload, download, view and/or edit a doc, file, media, or spreadsheet in a centralized storage system,, where all the participants can perform required actions as and when needed.

Change Management

The change management involves using change orders to control the schedule changes.


For viewing all the project tasks in the calendar view, updating tasks from calendar, filtering by project, resource type, or team member, pushing tasks to calendar, adding events to the calendars, and creating system group calendar.

Expense Tracking

With the help of expense tracking feature, the stakeholders can enter expense on grid, worksheet, task, dashboard, and from mobile or tablet. It also allows to capture and upload expense receipts from mobile phone, use timer to track exact time, updating percentage complete independent of time entry, entering estimated remaining work on tasks, customizing expense worksheets, creating own expense codes, accounting for expenses, and reporting expense entries.

Advanced Project Financials

The advanced project financials involves route expenses reports for approval, aggregate expenses onto invoice reports, tracking of invoiced items on tasks and projects, and integrating with any accounting or ERP solution.

Advanced Reports

Setting own tolerance levels for health indicators, running financial revenue and recovery reports, viewing project and task snapshot reports, monitor with planned and earned value reports, running agile burn down charts, and viewing historical and cumulative data.


The workflow is defined by the project head and the same is communicated to the team members. This way the entire team can be on the same page of the workflow management and can complete the tasks assigned to them. The workflow management uses workflows to replace static forms, for creating multi-step forms, assigning workflows to team members, using visibility rules on workflows, embedding approvals in workflow forms, exporting workflow to PDF, and reporting on all workflows and approvals.

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Apply This Impeccable Business Model To Various Business Industries Like:

Fashion Industry

In the fashion industries, makeup artists, designers, runway models, professional photographers, actors, make use of such a type of collaboration app.

Event Management

With different types of experts collaborating for the management of the event. This can accommodate the caterers, decorators, bouncers, videographers, photographers, anchors, etc.

Automobile Industry

The automobile industries can collaborate with the vehicle designers, developers of engine, experts in creating good look and feel of the vehicle, etc. with the help of such a collaborative system.

Healthcare Industry

Various specialists can collaborate and can target a specific disease or surgery.

Educational Industry

The professors or intellectuals expert in their own syllabus can collaborate in order to provide quality education to the individuals.

How Work Collaboration App Would Help In Your Business Niche?


What Level of Possibilities Exist To Generate Revenue?

Subscription Plans

For a limited time duration, all the front stakeholders can access all the features making up the application.

After completion of that particular time period, subscription plans should be introduced to them. There should be some premium features for that user have to pay fixed amounts.

These Are Possible Marketing Aspects To Reach Out Your Targeted Audience

Rating and Review Platform

The ratings and reviews should be made compulsory for the platform since they serve as an indirect way of word of mouth marketing.

Social Sharing

Since many of the freelancing instances can be targeted on the social media platforms, the businesses and brands can target the social media platforms.

Promotional Offers

The targeted audiences can be enticed with the help of the promotional offers and freemium version of the platform.

User Experiences Sharing

When a user is experienced about the platform, the targeted audiences are tend to get influenced by the stories. This can be achieved by planting a message in the network, rewarding loyal customers to engage, seeding referrals, and promo codes, etc.

SMS and Email Marketing

The promotion about the platform can be done in front of the targeted audience with the help of SMS and Emails.

Are You Giving Thought To Implement This Impeccable Business Model?

Provide us following details and we’ll take care of the rest.

  • What Business Niche would you like to go with?
  • What would be your preferred subscription plan strategy?
  • What are the premium features that you would like to add in your application?
  • What are the additional features that you would like to add?

For a limited time duration, all the front stakeholders can access all the features making up the application.


More About Author

Vishal Nakum

Vishal Nakum is a tech enthusiast with a passion for exploring the latest developments in the world of technology. He has a keen interest in emerging technologies such as Artificial Intelligence, Machine Learning, and Blockchain, and enjoys keeping up-to-date with the latest trends and advancements in these fields. Vishal is an avid learner and is always on the lookout for new ways to expand his knowledge and skills. He is also a creative thinker and enjoys experimenting with new ideas and concepts. In his free time, Vishal enjoys playing video games and reading books on technology and science.