Let’s see how the use of enterprise work collaboration tool will benefit any enterprise:
1. Task Management
Using a work collaboration software, everything and everybody can be in one place. Literally, like virtually all are connected at a single platform whether or not physically at one place. This will improve task management, as the dashboard will show everyone’s tasks and their progress as well.
Moreover, which tasks are assigned to others will also be known through work collaboration software. This will ease the work of the managers. Also, there will be speedy attainability of targets.
2. Easy to track progress and other key parameters
With work collaboration software, the project life cycle will be depicted highlighting the part which is complete and separately the part which is yet to address. It will also keep a track of employee attendance, their contributions in a project, resources available, and the project timeline.
3. Quick Action
In the traditional way, before a manager takes a decision, he/she meets each team member and asks for their reports. He needs to wait for everyone to respond
Whereas, with a web app development of enterprise work collaboration tool, decisions can be made instantly as all the updated data is available on the collaboration platform. The manager no more has to wait for meetings and employee reports to come to a decision.
4. Faster Access to Experts
Through work collaboration apps, video conference calls can be arranged with the industry/technology experts. This can replace traditional seminars and workshops for the betterment of employees. So the expert being on any physical location can be connected to a workplace whose employee might be at home down with fever, still attending the seminar.
This also saves the company’s travel costs for inviting the expert at their location.
Being virtually connected, the employees can reach the expert whenever they want, provided the expert is available. This solves their queries to reach the goals early.
5. Assign Responsibility and set accountability
Here, the managers can assign work to those employees through the collaboration platform which keeps a track of that information. In return, the employee must set himself/herself accountable for the assigned task/work.
6. Universal Information for all
There must be certain reference links and research data pertaining to a project which can be kept on the collaboration platform openly accessible by anyone working on that project. This will be beneficial to all as the employees will not have to undergo the research. Many new employees joining a company in between of project execution, they can easily join by referring the research data and the reference links.
7. Easy to use and accessible
The work collaboration platform can also be made available on mobile devices like most of the software today. This will be so easy for the employees that they can always be updated about their projects and clients anywhere anytime. The employees can be a part of important sessions while they are traveling or are at home.
8. Keep yourself updated with all information and work details
Work can be easily monitored online through enterprise work collaboration tool. Suppose a teammate returns after a holiday trip of a month. It might at least take him a week to grasp the present status of the project. However, with the collaboration tool, the employee can view all the benchmarks achieved by the teams in his/her absence with all the details. This will boost him to adjoin the work as soon as he is back to work.
9. Easy reporting
Employees waste a lot of time in everyday report emails and filling excel sheets. The collaborative solution allows an easy reporting structure for the employee and managers can have a glance at each employee’s report online to gauge his/her performance.
10. Storage of all documents
The work collaboration platform can be a single place for archiving everybody’s work. Whether it is the manager or an employee, or the admin personnel, everyone saves their work online. Thus, at any point in time, data or files can be accessed.
This saves you from carrying your office laptop to home every day so wind up work. You can access all your office files and documents from your home PC, or maybe from your tab.
11. Flexible Workplaces
With the commencing of work collaboration, employees get the freedom of work from home more prominently.
Unless your company owns a work collaboration app, there won’t be need of working at your desk. Employees would have the privilege to work at home or any possible remote location if they have a work collaboration app. This would give them the flexibility of work, lesser pressure, and a comfort zone. The company’s infrastructure maintenance cost would be reduced as well as the employee’s travel and commute expenses will be saved.
12. Save Travel cost
Many times the company sends its employees to remote locations for work, research, or work training purposes. By the means of work collaboration, video conferencing will aid them all the above without needing to travel. Hence, the company will save the money spent after employee’s travel expenses.
13. Seamless and effective communication
Forget the emails and intercom calls; with the work collaboration app, instant messaging, voice calls, video calls, and conference calls will be the most used which will be glitch-free.
This will adhere to their mutual relations and if they will work together better if they know each other well.
14. Satisfy your employee
Because of the ease and fluency of work, transparent communication, hassle-free reporting, fast communication, and reduced travel costs, the employees working for you will be more than satisfied and thus they bring you reliable clients with binding them the trust you oblige to. A workplace that is all positive and satisfied will earn more for sure.
If you satisfy your employee, your employees will satisfy you. With their reviews, you get to meet better potent employees.
15. Skyrocket Efficiency
Employees are not able to work efficiently as they are more tangled with the system, work-flow, reporting etc. But with the great user-friendly design of work collaboration app, all the rest is handled by its own, and so employees can concentrate more on their work. This ultimately improves their work efficiency.
Improved efficiency turns out to bring profound profits and company growth.
16. Foster Speedy Activities
The work collaboration will cut down the inter-dependencies. The employees will no more have to wait for a pre-required task as it will be available online. Also, the file sharing time will be reduced. This will lead to overall speedy updates and transitions accelerating the project completion in the expected time.
This will allow you on-time project submission to the client. The client might share positive feedback about you.
17. Online Meetings
The casual and general meetings of the office can be conducted online instead of a conference table and chairs. Important meeting agendas can be broadcasted to all the employees bound to the project. Work collaboration apps promote seamless communication including conferencing which will replace the boardroom meetings and thus save the infrastructure, time and electricity.
18. Easy Collaborations of teams
A project may include simultaneous working of different teams like design, development, marketing etc. Till date, the teams which have been working in isolation to each other can integrate easily via the collaboration platform. Communication helps the employees to know each other better.
19. Nurture healthy Client Relationships
When you as an organization are liable to answer the client’s questions, you need to be peculiarly smart. As the dependencies are cut short amongst the teams and employees, so are they cut- down for you and your managers. Because you will be able to track the project’s progress all the time, you will be updated about each and every tide and wave of the project. This will make you answerable to your clients and an answered client turns to be a satisfied client!
20. Budget control
Often, the budget of the project rises which is a trouble for the company as well as for the client. Surely, the client would not be ready to pay more than what has been decided. Over-budgeting happens due to wasted work due to miscommunication mess. This, however, is sorted by the work collaboration platform.
Even if sometimes the budget increases, it can be anticipated by the finance managers because the project history and progress is traceable all the time. So, they can inform the client at the right time.
21. Stress-free work zone
Most employees and managers carry the work stress to their homes and this eventually is worsening the condition. The main cause behind the stress is unclear status and non-traceable project goals. Nonetheless, the collaboration tools will work like an anti-stress medicine for the managers and also for the employees.
22. Appoint offshore employees
With omnipresent work collaboration software, why restrict to a particular location when hiring employees? If your employees can work remotely even you can hire employees from across the globe. Keep no barriers to the physical locations of the employees; if they have the talent, just hire them and promote remote work through the collaboration.